Wa Employment Security Dept - Jan 1 2019 Deadlines

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December 30, 2018
Email Banner - Employment Security Department - Washington State
 

Email five of five

Note: This email is intended for anyone with employees in Washington. You may unsubscribe at any time with the link at the bottom of the email.


Wordmark image of the words Washington Paid Family and Medical LeaveAbout this message: This is the fifth email in a five-part series designed to help employers prepare for the legal requirements that kick in on Jan. 1, 2019. All previous emails can be found below, or at www.paidleave.wa.gov/newsroom.  For more detailed information, visit http://www.paidleave.wa.gov/employers.
About the program: In 2017, Washington’s Legislature passed a paid family and medical leave law. Starting in 2020, Washington will be the fifth state in the nation to offer paid family and medical leave benefits to workers. A premium of employee gross wages will fund the program, with the cost shared by both employees and many employers. The Employment Security Department (ESD) administers the program.

Get ready to be there for care

As a reminder, starting Jan. 1, 2019, all employers with employees in Washington should:
  1. Begin collecting Paid Family and Medical Leave premiums.
  2. Budget for the employer share of the premium.
  3. Begin preparations for quarterly reporting, including tracking hours and wages of all employees (full-time, seasonal, temporary, part-time, etc.)
You can also get more information at any time by going to www.paidleave.wa.gov/employers and:

In case you missed it... 

This email is the final in a five-part series of emails designed to help employers prepare for the new Paid Family and Medical Leave program. Did you miss any? All previous emails can be found below:

Nov. 30, 2018

Important info for your business: New program starts 1/1/2019
  • About the program
  • Small businesses
  • Can I opt out?
  • There’s still time to prepare
  • This isn’t Paid Sick Leave
 

Dec. 6, 2018

Paid Family and Medical Leave premium collection starts 1/1/2019
  • About premiums
  • What are gross wages?
  • Calculating premiums
  • Calculating business size
 

Dec. 13, 2018

Start tracking hours and wages on Jan. 1, 2019
  • About reporting
  • Reporting periods
  • Submitting reports
  • Premiums
  • Remitting premiums
 

Dec. 20, 2018

Let your employees know about the premium deduction coming on Jan. 1, 2019
  • Which employees are included?
  • Employee paycheck insert
  • How do I explain Paid Family and Medical Leave to my employees?
  • Sample text for a workplace blog, newsletter or employee email

Employee paycheck insert

Graphic depicts image of the employee paystub insert   If you choose to deduct premiums from your employees' paychecks on Jan. 1, 2019, you may want to share the employee paystub insert with them to explain the new withholding.
Download and print to share with employees. It's available in English, Spanish, and twelve other languages.

Employers, HR or payroll are the first place most people will go when they notice new deductions from their paycheck. To help assist you in informing your employees of this new program and benefits we’ve provided a paystub insert above, and other sample communications in our Employer Toolkit.
The law requires you to inform your employees about their rights under Paid Family and Medical Leave by posting a notice in a place where you customarily post employment-related notices. We anticipate the poster will be available in late 2019. No action is required of you until we make the final poster available.
You can always check our website or sign up for our e-newsletter to get the most up-to-date information about employee notices, rulemaking and other program information. 

Note: Sample employee communications are not offered, nor should they be construed, as legal advice. It is strongly advised that you have your company attorney review the draft before preparing your final copy.


Tome tiempo

El 1 de enero, las empresas de todos los tamaños empezarán a deducir primas para el programa “Paid Family & Medical Leave” (Permiso de cuidado pagado). Este programa estatal de seguro ofrecerá a todos los empleados que cumplan con los requisitos hasta 12 semanas de permiso pagado, que se podrán tomar a partir del 2020. Es muy fácil empezar y hay ayudas económicas especiales para negocios pequeños.
Para más información visite tometiempo.org.